> ## Documentation Index
> Fetch the complete documentation index at: https://docs.rmitnct.club/llms.txt
> Use this file to discover all available pages before exploring further.

# Meet Together

> Event scheduling and coordination tool for NCT club meetings and activities.

## Overview

Meet Together is NCT Hub's event scheduling and coordination system that helps club members find optimal meeting times, coordinate events, and manage club activities efficiently.

## Key Features

### **Smart Scheduling**

* **Availability Polling** – Collect availability from multiple participants
* **Optimal Time Detection** – Automatically find the best meeting times
* **Recurring Events** – Set up regular club meetings and activities
* **Timezone Support** – Handle different timezones for international members

### **Event Coordination**

* **Member Invitations** – Send invites to club members and external participants
* **RSVP Management** – Track attendance confirmations
* **Event Details** – Comprehensive event information and agenda management
* **Reminder System** – Automated reminders for upcoming events

### **Club Integration**

* **Member Database** – Integration with club member management system
* **Event Categories** – Organize events by type (meetings, workshops, social events)
* **Attendance Tracking** – Link with student scanner for accurate attendance records
* **Calendar Sync** – Integration with personal and club calendars

## Usage Workflow

### Creating Events

1. **Set Event Details** – Define event name, description, and duration
2. **Select Participants** – Choose from club members or add external participants
3. **Define Time Options** – Specify available time slots and dates
4. **Send Invitations** – Distribute invites with automatic link generation

### Participant Experience

1. **Receive Invitation** – Get notified via email or platform notification
2. **View Event Details** – Access comprehensive event information
3. **Select Availability** – Mark preferred time slots and dates
4. **Confirm Attendance** – RSVP and receive calendar integration

### Organizer Management

1. **Monitor Responses** – Track participant availability and RSVPs
2. **Finalize Schedule** – Choose optimal time based on responses
3. **Send Confirmations** – Notify all participants of final schedule
4. **Track Attendance** – Use scanner integration for accurate records

## Advanced Features

### **Analytics & Reporting**

* **Attendance Analytics** – Track participation patterns and trends
* **Event Success Metrics** – Measure event effectiveness and engagement
* **Member Engagement** – Monitor member participation across events
* **Resource Planning** – Optimize resource allocation based on attendance

### **Automation**

* **Recurring Events** – Automatic scheduling for regular club activities
* **Template Management** – Save common event configurations
* **Bulk Operations** – Manage multiple events simultaneously
* **Integration Workflows** – Connect with other platform modules

## Integration Points

### Platform Connections

* **Member Management** – Direct integration with member database
* **Analytics Dashboard** – Event data feeds into club analytics
* **Scanner System** – Attendance tracking for accurate records
* **Calendar Module** – Synchronization with personal and club calendars

### External Integrations

* **Email Notifications** – Automated email reminders and updates
* **Calendar Apps** – Google Calendar, Outlook, and other calendar systems
* **Communication Tools** – Integration with club communication channels

## Best Practices

### Event Planning

* **Early Scheduling** – Create events well in advance for better participation
* **Clear Communication** – Provide detailed event descriptions and agendas
* **Follow-up** – Send reminders and confirmations at appropriate intervals

### Member Engagement

* **Inclusive Scheduling** – Consider different time zones and availability
* **Varied Event Types** – Mix formal meetings with social activities
* **Feedback Collection** – Gather input to improve future events

## Related Resources

* [Platform Overview](/platform/index) – Understanding the complete platform architecture
* [Member Management](/platform/features/user-management) – Managing club members and permissions
* [Analytics Dashboard](/platform/features/command-center-dashboard) – Tracking event analytics and insights